![]() ![]() They have been on your task list forever. You’ll also find some tasks that you don’t need to do anymore. Delegate this work to trim down your task list further. They have the skills and the necessary information to complete the work. Go ahead and do these to trim down your to-do list.Ī few other tasks can be done by your subordinates or team members. And there’s no dependency on anyone else. You can do a few tasks on your task list quickly. The “Do, Defer, Delegate, Delete” framework is also called the 4Ds of time management. Categorize Tasks Using The 4Ds Of Time Managementīefore you can prioritize your task items, you need to categorize each task in your master list into one of these four categories: Once you have a list of all your tasks ready, you can easily categorize and prioritize them. It could be a notebook, a to-do list app on your phone, or the task backlog in your project management tool. This is why you need a way to capture all your work in one place. Plus, taking up the task request then, can mess up the rest of your schedule. In addition, a task list also helps keep track of project progress. You need a way to capture all these requests and identify top priorities. Task requests can also come from multiple channels - emails, slack messages, or even a watercooler talk. Task requests come from various sources - your boss, different team members, colleagues, partners, and clients. Focus On The Most Important Tasks Of The Day.Prioritize Project Tasks Using The MoSCoW Method.Prioritizing Tasks Using Eisenhower Power Matrix.Categorize Tasks Using The 4Ds Of Time Management.In this article, you’ll learn about prioritization methods. But, irrespective of the tool, you need to learn how to prioritize work. You can also use simple task management tools - from simple to-do lists to visual Kanban boards - to get things done. Project management tools help you capture, prioritize, and organize your work. Effectively manage your team’s workload.Better utilize scarce time and team resources.Meet deadlines by getting the most critical work done first. ![]() But before you attack your task list, you want to learn how to prioritize tasks. If involved with large or expensive projects the more complex Analytical Hierarchy Process (AHP) technique may be more suited to your needs.There’s nothing more satisfying than checking off work on your to-do list. Where possible keep the number of selected criteria to a minimum. The Eisenhower Matrix is included in Galahad.cloud Project Priority™ - Performwork's Project Prioritization Tool Select The Criteria That You Wish To Use To Establish A Priority This is where Performwork's Project Prioritization tool may be able to help you. ![]() In this situation, you will need to identify the common criteria that, when assessed, will enable you to prioritize. The Eisenhower Matrix is good but you might easily end up with several tasks or projects in the same "box". You do not need a computer program to use the Eisenhower Matrix, a piece of blank paper is quite sufficient. Things that need to be done but don't require your specific skills.ĭistractions and avoidable activities that are not relevant to your goals. Those with clear deadlines and consequences for not taking immediate action.Īctivities without an immediate deadline that bring you closer to your goals. What is important is subjective and depends on your own values and personal goals. When you focus on important matters you manage your time, energy, and attention rather than mindlessly expending these resources. These items require planning and thoughtful action.
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